Executive Summary
We partnered with multiple specialty healthcare providers to design, deploy, and operationalize a secure, fully serverless file transfer platform on Amazon Web Services (AWS). The solution enables encrypted document exchange, authenticated user access, automated file lifecycle enforcement, and centralized governance—while supporting the operational needs of multi-location clinical environments.
Impact
- Replaced insecure legacy file-sharing mechanisms with a secure cloud-native platform
- Enabled token-based authentication and structured access control
- Automated file expiration to reduce storage exposure and compliance risk
- Improved collaboration across clinical and administrative teams
- Eliminated server infrastructure management overhead
- Strengthened governance through centralized metadata tracking
- Enhanced scalability to support growing digital documentation needs
Key Services
- Secure File Transfer Platform Design & Deployment
- Serverless API Architecture Implementation
- Identity & Access Management Integration
- Cloud Storage Lifecycle Configuration
- Metadata Database Design & Optimization
- Monitoring & Operational Logging Enablement
- Ongoing Managed Cloud Operations
Industry
- Healthcare
- Non Profit Organizations
Key Technologies
- Amazon API Gateway
- AWS Lambda
- Amazon Cognito
- Amazon S3
- Amazon DynamoDB
- Amazon CloudWatch
- AWS Identity & Access Management (IAM)
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The Challenge: Secure File Exchange Without Infrastructure Overhead
Healthcare and compliance-driven organizations frequently exchange sensitive documents including patient records, diagnostic reports, legal files, administrative documents, and time-sensitive operational materials. Traditional methods—email attachments, shared drives, or legacy FTP systems—introduce security risks, compliance concerns, and operational inefficiencies.
The organizations required a secure, web-based file transfer solution that would: Authenticate users securely, Control file ownership and permissions, Automatically expire shared files, Provide structured file listing and tracking, Maintain scalability without infrastructure maintenance, Reduce operational complexity and hardware dependency
Additionally, the platform needed to support time-bound file retention policies, audit visibility, and simplified management—all while aligning with strict data protection expectations. The solution had to be secure by design, scalable on demand, and operationally lightweight.
The organizations required a secure, web-based file transfer solution that would: Authenticate users securely, Control file ownership and permissions, Automatically expire shared files, Provide structured file listing and tracking, Maintain scalability without infrastructure maintenance, Reduce operational complexity and hardware dependency
Additionally, the platform needed to support time-bound file retention policies, audit visibility, and simplified management—all while aligning with strict data protection expectations. The solution had to be secure by design, scalable on demand, and operationally lightweight.
BeCloud designed and implemented a serverless file transfer architecture on AWS using managed cloud services to eliminate infrastructure management overhead while maximizing security and scalability.
The solution leverages a centralized API layer to manage user authentication, file uploads, metadata tracking, and access control. Users authenticate through a secure identity service, enabling token-based access to protected endpoints. Only authorized users can upload or list files, ensuring secure session-based access.
Uploaded files are stored within a secure cloud storage environment configured with automated lifecycle policies. This ensures files are automatically expired and cleaned up based on defined retention periods—supporting compliance and reducing storage management burdens.
File metadata—including ownership, permissions, and timestamps—is stored in a structured NoSQL database, enabling efficient listing, filtering, and analytics without exposing raw storage details.
The entire backend operates using serverless compute services, which automatically scale based on usage demand. This eliminates server provisioning, patch management, and manual scaling concerns. The result is a secure, event-driven platform capable of handling fluctuating upload volumes while maintaining consistent performance and security controls.
The solution leverages a centralized API layer to manage user authentication, file uploads, metadata tracking, and access control. Users authenticate through a secure identity service, enabling token-based access to protected endpoints. Only authorized users can upload or list files, ensuring secure session-based access.
Uploaded files are stored within a secure cloud storage environment configured with automated lifecycle policies. This ensures files are automatically expired and cleaned up based on defined retention periods—supporting compliance and reducing storage management burdens.
File metadata—including ownership, permissions, and timestamps—is stored in a structured NoSQL database, enabling efficient listing, filtering, and analytics without exposing raw storage details.
The entire backend operates using serverless compute services, which automatically scale based on usage demand. This eliminates server provisioning, patch management, and manual scaling concerns. The result is a secure, event-driven platform capable of handling fluctuating upload volumes while maintaining consistent performance and security controls.
The Solution: A Fully Serverless Secure Transfer Platform
Security, Access Control & Governance
The architecture emphasizes layered security controls. All protected endpoints require validated authorization headers before granting access. File operations are filtered based on ownership and permission attributes stored within the metadata layer, ensuring users can only access authorized content.
Password recovery workflows are securely integrated, minimizing administrative intervention while maintaining controlled account management.
Automated file expiration policies and metadata time-to-live configurations prevent data accumulation and reduce exposure risk. Centralized monitoring and logging services provide visibility into system usage and performance health. The result is a secure-by-design platform aligned with healthcare operational expectations.
Password recovery workflows are securely integrated, minimizing administrative intervention while maintaining controlled account management.
Automated file expiration policies and metadata time-to-live configurations prevent data accumulation and reduce exposure risk. Centralized monitoring and logging services provide visibility into system usage and performance health. The result is a secure-by-design platform aligned with healthcare operational expectations.
The secure file transfer platform is fully deployed and live in production across multiple clinical environments. It is actively used by physicians, surgical coordinators, billing teams, and administrative staff as part of their daily operational workflows.
Clinical teams now securely upload and retrieve time-sensitive documents—including patient-related records and operational files—through the platform, replacing legacy file-sharing mechanisms and manual coordination processes. This transition has streamlined document exchange between locations and reduced reliance on unsecured communication channels.
Since deployment, the platform has: Improved turnaround time for secure document exchange, Reduced administrative overhead associated with file coordination, Strengthened governance over document ownership and access, Enhanced confidence in structured retention and expiration controls, Delivered operational stability without additional infrastructure burden
The system continues to operate reliably in production, supporting daily clinical workflows and enabling measurable operational value.
Clinical teams now securely upload and retrieve time-sensitive documents—including patient-related records and operational files—through the platform, replacing legacy file-sharing mechanisms and manual coordination processes. This transition has streamlined document exchange between locations and reduced reliance on unsecured communication channels.
Since deployment, the platform has: Improved turnaround time for secure document exchange, Reduced administrative overhead associated with file coordination, Strengthened governance over document ownership and access, Enhanced confidence in structured retention and expiration controls, Delivered operational stability without additional infrastructure burden
The system continues to operate reliably in production, supporting daily clinical workflows and enabling measurable operational value.
Production Deployment & Real-World Impact
Supporting Digital Growth in Clinical Environments
As patient volumes increase and documentation requirements expand—particularly for surgical care, chronic condition management, and diagnostic imaging—secure digital collaboration becomes essential.
The platform now serves as a foundational component of daily clinical operations. It supports secure uploads, authenticated file listing, automated retention enforcement, scalable serverless performance, and centralized monitoring.
The organizations operate with improved efficiency, strengthened data protection, and a resilient infrastructure that scales alongside clinical growth.
The platform now serves as a foundational component of daily clinical operations. It supports secure uploads, authenticated file listing, automated retention enforcement, scalable serverless performance, and centralized monitoring.
The organizations operate with improved efficiency, strengthened data protection, and a resilient infrastructure that scales alongside clinical growth.
Ongoing Managed Services & Operational Excellence
Beyond deployment, BeCloud continues to provide managed cloud oversight for the platform.
Our engagement includes continuous monitoring, security validation, performance tuning, lifecycle policy review, and usage optimization. We ensure authentication workflows remain secure, file expiration mechanisms function correctly, and performance remains consistent as usage grows.
Through proactive management aligned with AWS best practices, we help healthcare organizations maintain a secure and scalable digital collaboration environment—allowing them to focus on delivering exceptional patient care.
Our engagement includes continuous monitoring, security validation, performance tuning, lifecycle policy review, and usage optimization. We ensure authentication workflows remain secure, file expiration mechanisms function correctly, and performance remains consistent as usage grows.
Through proactive management aligned with AWS best practices, we help healthcare organizations maintain a secure and scalable digital collaboration environment—allowing them to focus on delivering exceptional patient care.