Executive Summary
We partnered with a Mississippi-based law firm to modernize its file access and identity management infrastructure by migrating from a legacy file-sharing platform to a secure AWS-backed environment. The transformation enabled encrypted access to legal files without traditional VPN dependency, centralized identity management through managed directory services, and secure point-to-point office connectivity—improving performance, security, and operational efficiency.
Impact
- Eliminated daily VPN dependency for file access
- Improved remote file access performance using modern encrypted protocols
- Centralized identity management through managed directory services
- Strengthened SSL-based encryption for sensitive legal data
- Reduced administrative overhead for permission management
- Enabled secure point-to-point office connectivity
- Increased operational reliability and access consistency
Key Services
- Secure File Platform Migration
- Identity & Access Management Modernization
- Managed Directory Services Deployment
- Encrypted Remote Access Enablement
- Inter-Office VPN Configuration
- Security Policy Structuring & Governance
- Managed Infrastructure Monitoring & Optimization
Industry
- Legal Services & Litigation Advocacy
Key Technologies
- Amazon Managed Microsoft Active Directory
- Amazon EC2
- Amazon VPC
- AWS Site-to-Site VPN
- QUIC Protocol (Secure Transport)
- SSL/TLS Encryption
- AWS Identity and Access Management (IAM)
- Amazon CloudWatch
The Challenge: Secure Access Without Complexity
The firm relied on a self-hosted file-sharing platform to manage legal documents, litigation materials, contracts, and sensitive client records. While functional, the environment presented growing challenges as the firm expanded remote access and multi-office collaboration.
Over time, the limitations became clear. Remote users depended heavily on traditional VPN access, which introduced latency, user friction, and increased support overhead. File synchronization inconsistencies occasionally impacted productivity. Managing authentication and access policies across systems required additional administrative effort.
For a law firm handling high-stakes legal matters, security, confidentiality, and reliability are non-negotiable. Client data must remain protected while attorneys and staff require seamless, fast access—whether in the office, in court, or working remotely.
The firm needed a solution that would: Eliminate reliance on traditional VPN access for file sharing, Strengthen identity and authentication controls, Improve remote access performance, Maintain encrypted transmission of sensitive legal files, Support secure inter-office connectivity, Reduce administrative complexity. Any modernization effort had to preserve strict confidentiality standards while enhancing usability.
Over time, the limitations became clear. Remote users depended heavily on traditional VPN access, which introduced latency, user friction, and increased support overhead. File synchronization inconsistencies occasionally impacted productivity. Managing authentication and access policies across systems required additional administrative effort.
For a law firm handling high-stakes legal matters, security, confidentiality, and reliability are non-negotiable. Client data must remain protected while attorneys and staff require seamless, fast access—whether in the office, in court, or working remotely.
The firm needed a solution that would: Eliminate reliance on traditional VPN access for file sharing, Strengthen identity and authentication controls, Improve remote access performance, Maintain encrypted transmission of sensitive legal files, Support secure inter-office connectivity, Reduce administrative complexity. Any modernization effort had to preserve strict confidentiality standards while enhancing usability.
BeCloud designed and implemented a secure cloud-integrated file access architecture built on AWS services, focusing on performance, encryption, and centralized identity governance. The first phase involved migrating from the legacy file-sharing platform to a structured environment integrated with Amazon Managed Microsoft Active Directory. This provided centralized identity management, role-based access control, and consistent authentication policies across the firm’s systems.
Rather than forcing users to connect through traditional VPN tunnels for daily file access, we implemented a secure Windows-based client application that leverages modern encrypted communication protocols—including QUIC—to establish fast, SSL-encrypted connections to file resources. This approach significantly reduced latency while maintaining strong encryption standards. The solution enables attorneys and staff to securely access shared legal documents as though they were on a local network, without exposing internal systems to the public internet. Encryption is enforced in transit, and authentication policies are managed centrally through directory services.
To support secure connectivity between physical office locations, we also implemented a point-to-point VPN configuration, ensuring encrypted inter-office communication for internal systems and administrative operations. Operational monitoring and logging mechanisms were implemented to maintain visibility into system health and access patterns. Identity governance policies were structured to ensure appropriate separation of duties and controlled access to sensitive case files.
The migration was executed carefully to prevent disruption to active casework. File access continuity was maintained throughout the transition, and users were onboarded to the new system with minimal retraining requirements..
Rather than forcing users to connect through traditional VPN tunnels for daily file access, we implemented a secure Windows-based client application that leverages modern encrypted communication protocols—including QUIC—to establish fast, SSL-encrypted connections to file resources. This approach significantly reduced latency while maintaining strong encryption standards. The solution enables attorneys and staff to securely access shared legal documents as though they were on a local network, without exposing internal systems to the public internet. Encryption is enforced in transit, and authentication policies are managed centrally through directory services.
To support secure connectivity between physical office locations, we also implemented a point-to-point VPN configuration, ensuring encrypted inter-office communication for internal systems and administrative operations. Operational monitoring and logging mechanisms were implemented to maintain visibility into system health and access patterns. Identity governance policies were structured to ensure appropriate separation of duties and controlled access to sensitive case files.
The migration was executed carefully to prevent disruption to active casework. File access continuity was maintained throughout the transition, and users were onboarded to the new system with minimal retraining requirements..
The Solution: Secure Identity & QUIC-Based Encrypted File Access
Strengthening Security, Performance & Legal Workflow Productivity
By modernizing the file-sharing and identity framework, the firm significantly improved both performance and security posture.
Attorneys now experience faster access to case files, particularly when working remotely. Eliminating daily VPN dependency reduced user friction and support tickets. Secure encrypted channels protect sensitive client data in transit, while centralized directory services simplify permission management and access audits.
The architecture supports strict confidentiality standards required in legal practice. Access to files is governed through role-based controls aligned with firm policies, reducing risk of misconfiguration or unauthorized access.
The new environment also enhances business continuity. Secure inter-office connectivity ensures that operations remain stable even if one location experiences connectivity issues. Identity services are managed centrally, reducing dependency on local infrastructure. Most importantly, the firm can now focus on delivering real legal solutions to clients—without being slowed by infrastructure limitations.
Attorneys now experience faster access to case files, particularly when working remotely. Eliminating daily VPN dependency reduced user friction and support tickets. Secure encrypted channels protect sensitive client data in transit, while centralized directory services simplify permission management and access audits.
The architecture supports strict confidentiality standards required in legal practice. Access to files is governed through role-based controls aligned with firm policies, reducing risk of misconfiguration or unauthorized access.
The new environment also enhances business continuity. Secure inter-office connectivity ensures that operations remain stable even if one location experiences connectivity issues. Identity services are managed centrally, reducing dependency on local infrastructure. Most importantly, the firm can now focus on delivering real legal solutions to clients—without being slowed by infrastructure limitations.
As legal practices increasingly rely on remote collaboration, digital evidence, and electronic case management, infrastructure must evolve to meet both performance and compliance expectations.
The firm now benefits from: Scalable identity infrastructure, Encrypted file access without unnecessary complexity, Reduced IT support burden, Centralized governance controls, Secure multi-office connectivity
The architecture is extensible, allowing for future enhancements such as advanced logging analytics, secure client document portals, multi-factor authentication expansion, and further automation of access lifecycle management.
The firm now benefits from: Scalable identity infrastructure, Encrypted file access without unnecessary complexity, Reduced IT support burden, Centralized governance controls, Secure multi-office connectivity
The architecture is extensible, allowing for future enhancements such as advanced logging analytics, secure client document portals, multi-factor authentication expansion, and further automation of access lifecycle management.
A Modern Foundation for Secure Legal Operations
Ongoing Managed Services & Operational Excellence
Beyond implementation, BeCloud continues to provide managed services oversight for the firm’s infrastructure environment.
Our engagement includes proactive monitoring, identity health checks, performance optimization, security reviews, and policy validation aligned with AWS Well-Architected principles. We ensure encrypted communication remains properly configured, directory services remain synchronized, and inter-office connectivity remains stable.
Through continuous oversight and optimization, we help the firm maintain a secure, high-performance technology environment—so attorneys can focus on advocacy, litigation strategy, and delivering real solutions to their clients.
This partnership ensures that infrastructure strengthens—not slows—the firm’s pursuit of excellence.
Our engagement includes proactive monitoring, identity health checks, performance optimization, security reviews, and policy validation aligned with AWS Well-Architected principles. We ensure encrypted communication remains properly configured, directory services remain synchronized, and inter-office connectivity remains stable.
Through continuous oversight and optimization, we help the firm maintain a secure, high-performance technology environment—so attorneys can focus on advocacy, litigation strategy, and delivering real solutions to their clients.
This partnership ensures that infrastructure strengthens—not slows—the firm’s pursuit of excellence.