Executive Summary
A growing healthcare organization relied on a locally hosted accounting system that operated from physical infrastructure within its primary office. While the application supported daily financial operations, the underlying environment posed increasing operational risks. Hardware dependency, limited remote access capabilities, and manual backup procedures created potential exposure to downtime and data loss.
BeCloud partnered with the organization to transition the accounting environment to Amazon Web Services (AWS), establishing a secure, scalable, and cloud-managed foundation. Instead of simply relocating a server, the engagement focused on improving resilience, strengthening access control, and enabling secure remote desktop access without publicly exposing internal systems.
The modernization initiative delivered a stable and future-ready financial
operations platform aligned with healthcare-grade reliability standards.
The modernization initiative delivered a stable and future-ready financial
operations platform aligned with healthcare-grade reliability standards.
Impact
- Successfully migrated on-premise accounting system to AWS cloud infrastructure
- Enabled secure, managed remote desktop access for authorized finance personnel
- Improved business continuity with automated cloud-based backup strategies
- Reduced infrastructure risk associated with physical hardware failures
- Strengthened centralized authentication and access governance
- Established a scalable cloud foundation for long-term financial system growth.
Key Services
- Cloud Migration
- Identity & Access Management
- Virtual Desktop Deployment
- Secure Network Architecture Design
- Application Modernization
- DevOps & Infrastructure Management
- Backup & Disaster Recovery
- Managed Infrastructure Services
Industry
- Healthcare
Key Technologies
- Amazon EC2
- Amazon VPC
- Amazon Workspaces
- Amazon Directory Service
- Amazon S3
- AWS Backup
- AWS Lambda
- Amazon CloudWatch
The Challenge: Moving Beyond Physical Infrastructure Constraints
The organization’s financial operations were dependent on a locally hosted accounting application installed on a physical server within the office environment. While functional, this setup introduced structural limitations that became more evident as operational needs evolved.
Because the system was tied to on-site hardware, access was inherently restricted. Remote work scenarios required workarounds that were neither scalable nor consistently secure. Additionally, the organization faced the inherent risks associated with aging hardware, including potential disk failures, power disruptions, and environmental risks that could impact uptime.
Backup procedures were primarily manual, and while data was retained, recovery workflows were not optimized for rapid restoration. Leadership recognized that even a short disruption in financial system availability could affect payroll processing, vendor payments, reconciliation cycles, and regulatory reporting timelines.
The organization needed a solution that would modernize its infrastructure while ensuring uninterrupted access for authorized users. The transition had to be executed carefully, maintaining system stability throughout the migration process and avoiding operational downtime during critical accounting periods.
Because the system was tied to on-site hardware, access was inherently restricted. Remote work scenarios required workarounds that were neither scalable nor consistently secure. Additionally, the organization faced the inherent risks associated with aging hardware, including potential disk failures, power disruptions, and environmental risks that could impact uptime.
Backup procedures were primarily manual, and while data was retained, recovery workflows were not optimized for rapid restoration. Leadership recognized that even a short disruption in financial system availability could affect payroll processing, vendor payments, reconciliation cycles, and regulatory reporting timelines.
The organization needed a solution that would modernize its infrastructure while ensuring uninterrupted access for authorized users. The transition had to be executed carefully, maintaining system stability throughout the migration process and avoiding operational downtime during critical accounting periods.
BeCloud designed a cloud-based architecture within AWS that prioritized isolation, controlled access, and operational reliability. The accounting application environment was migrated to Amazon EC2 instances deployed within a carefully structured Amazon VPC to ensure logical segmentation and network governance.
Rather than exposing the application directly over the internet, we implemented Amazon WorkSpaces to provide secure, managed virtual desktop sessions for finance team members. This approach ensured that users accessed the application within a controlled cloud desktop environment, significantly reducing endpoint-level risk.
Authentication and user access management were centralized through Amazon Directory Service, enabling structured identity governance and simplified onboarding and offboarding procedures. Administrative oversight improved considerably, with clearer visibility into who had access, when access was granted, and how it was managed.
Data durability and business continuity were enhanced through automated backup strategies leveraging AWS Backup and Amazon S3. Backups were scheduled, encrypted, and retained according to defined policies to ensure recoverability in the event of system disruption. These workflows were designed to minimize administrative overhead while improving reliability.
Selective automation using AWS Lambda supported routine operational processes, enabling lightweight monitoring and housekeeping functions without introducing unnecessary complexity. The environment was built to balance operational efficiency with controlled scalability.
Rather than exposing the application directly over the internet, we implemented Amazon WorkSpaces to provide secure, managed virtual desktop sessions for finance team members. This approach ensured that users accessed the application within a controlled cloud desktop environment, significantly reducing endpoint-level risk.
Authentication and user access management were centralized through Amazon Directory Service, enabling structured identity governance and simplified onboarding and offboarding procedures. Administrative oversight improved considerably, with clearer visibility into who had access, when access was granted, and how it was managed.
Data durability and business continuity were enhanced through automated backup strategies leveraging AWS Backup and Amazon S3. Backups were scheduled, encrypted, and retained according to defined policies to ensure recoverability in the event of system disruption. These workflows were designed to minimize administrative overhead while improving reliability.
Selective automation using AWS Lambda supported routine operational processes, enabling lightweight monitoring and housekeeping functions without introducing unnecessary complexity. The environment was built to balance operational efficiency with controlled scalability.
The Solution: Secure Cloud Migration with Controlled Desktop Access
Strengthening Security and Operational Resilience
Healthcare organizations must operate with heightened sensitivity to operational continuity and data protection. While financial systems may not contain clinical records, they remain critical to business continuity and regulatory compliance.
The new cloud-based environment significantly improved the organization’s resilience posture. By removing reliance on a single physical server, infrastructure risk was distributed across AWS-managed resources designed for high availability. Encryption at rest and in transit provided additional layers of protection, while centralized identity management reduced the risk of unauthorized access.
Network isolation within the Amazon VPC ensured that the accounting environment operated within a controlled boundary, limiting unnecessary exposure. Monitoring and logging capabilities provided improved operational visibility, enabling proactive response to performance anomalies or potential issues before they escalated.
This shift from reactive maintenance to proactive management marked a significant operational maturity milestone for the organization.
The new cloud-based environment significantly improved the organization’s resilience posture. By removing reliance on a single physical server, infrastructure risk was distributed across AWS-managed resources designed for high availability. Encryption at rest and in transit provided additional layers of protection, while centralized identity management reduced the risk of unauthorized access.
Network isolation within the Amazon VPC ensured that the accounting environment operated within a controlled boundary, limiting unnecessary exposure. Monitoring and logging capabilities provided improved operational visibility, enabling proactive response to performance anomalies or potential issues before they escalated.
This shift from reactive maintenance to proactive management marked a significant operational maturity milestone for the organization.
Beyond addressing immediate infrastructure concerns, the cloud migration positioned the organization for long-term scalability. As financial operations expand, compute resources can be adjusted without hardware procurement delays. New authorized users can be provisioned efficiently within the virtual desktop environment, maintaining consistency and control.
The organization now benefits from: Greater operational flexibility, Improved disaster recovery readiness, Reduced internal IT maintenance burden, Enhanced system reliability. By combining secure cloud infrastructure with managed virtual desktop access, BeCloud delivered a solution that supports both present operational needs and future expansion.
The organization now benefits from: Greater operational flexibility, Improved disaster recovery readiness, Reduced internal IT maintenance burden, Enhanced system reliability. By combining secure cloud infrastructure with managed virtual desktop access, BeCloud delivered a solution that supports both present operational needs and future expansion.
A Scalable Foundation for Future Growth
Ongoing Managed Services & Operational Excellence
Following deployment, BeCloud continues to serve as the managed services provider for the environment. Our engagement includes infrastructure monitoring, system updates, backup validation, performance optimization, and cost oversight within AWS.
This ongoing partnership ensures the organization maintains high availability, consistent security posture, and operational stability without diverting internal resources away from patient care and administrative priorities.
Through this modernization initiative, the healthcare organization now operates its financial system on a secure, resilient, and professionally managed AWS cloud platform — built to support reliability, flexibility, and long-term sustainability.
This ongoing partnership ensures the organization maintains high availability, consistent security posture, and operational stability without diverting internal resources away from patient care and administrative priorities.
Through this modernization initiative, the healthcare organization now operates its financial system on a secure, resilient, and professionally managed AWS cloud platform — built to support reliability, flexibility, and long-term sustainability.