Executive Summary
We partnered with a statewide nonprofit organization to modernize its aging on-premises infrastructure by migrating critical systems and data to Amazon Web Services (AWS), enabling secure cloud storage, centralized file sharing, and encrypted statewide connectivity across multiple offices with improved scalability and resilience.
Impact
- Eliminated on-prem storage limitations and hardware dependency
- Successfully migrated all organizational data to a scalable cloud platform
- Enabled secure statewide connectivity across 4 offices
- Improved remote access performance using modern secure protocols
- Strengthened disaster recovery readiness and backup reliability
- Reduced infrastructure maintenance and capital expenditure costs
- Enhanced data security and centralized governance controls
Key Services
- Cloud Infrastructure Migration
- Secure Data Transfer & Storage Modernization
- Hybrid Network Architecture & VPN Deployment
- Linux Server Deployment & File Services Configuration
- Backup & Disaster Recovery Enablement
- Cloud Security & Access Control Implementation
- Managed Cloud Operations & Optimization
Industry
- Public Interest Law & Nonprofit Organization
Key Technologies
- Amazon EC2
- Amazon S3
- AWS Lambda
- Amazon VPC
- Subnets & Route Tables
- AWS Site-to-Site VPN
- AWS Storage Gateway
- AWS Backup
- AWS CloudWatch
The Challenge: Outgrowing On-Prem Infrastructure
The organization relied on locally hosted servers to manage operational data, internal documentation, collaboration files, and mission-critical records. Over time, rapid data growth pushed existing infrastructure beyond safe capacity limits. Storage constraints began affecting performance, backup reliability, and future planning.
While adding new hardware was considered, it introduced procurement delays, capital expenditure concerns, maintenance overhead, and long-term scalability limitations. Additionally, maintaining distributed access across four geographically separated offices created complexity in connectivity and data synchronization.
The organization required a solution that would: Eliminate storage capacity limitations, Improve remote access performance across multiple offices, Maintain secure file sharing and centralized data access, Reduce reliance on physical infrastructure, Strengthen business continuity and disaster recovery posture. The transition needed to occur without disrupting daily legal operations, advocacy work, or community outreach services.
While adding new hardware was considered, it introduced procurement delays, capital expenditure concerns, maintenance overhead, and long-term scalability limitations. Additionally, maintaining distributed access across four geographically separated offices created complexity in connectivity and data synchronization.
The organization required a solution that would: Eliminate storage capacity limitations, Improve remote access performance across multiple offices, Maintain secure file sharing and centralized data access, Reduce reliance on physical infrastructure, Strengthen business continuity and disaster recovery posture. The transition needed to occur without disrupting daily legal operations, advocacy work, or community outreach services.
BeCloud designed and implemented a secure cloud migration strategy that transitioned the organization from aging on-prem servers to a scalable AWS-based environment. Rather than simply “lifting and shifting,” we modernized the infrastructure to improve performance, security, and connectivity.
All organizational data was securely migrated from local servers into a structured cloud storage environment. We deployed Linux-based cloud servers to support secure file sharing and centralized access across teams. Modern connection protocols—including QUIC—were implemented to enhance secure, low-latency communication between offices and remote staff.
To ensure seamless connectivity across four offices throughout Mississippi, a secure VPN architecture was established. This allows staff in different locations to access shared systems as though they were on the same local network—without exposing internal resources to the public internet.
Backup and resilience mechanisms were integrated to strengthen data protection. Automated backup strategies were implemented to safeguard critical records while maintaining operational simplicity for internal staff. The migration was executed in phases to avoid disruption. Systems remained operational throughout the transition, and staff were able to continue working without workflow interruptions or retraining requirements.
All organizational data was securely migrated from local servers into a structured cloud storage environment. We deployed Linux-based cloud servers to support secure file sharing and centralized access across teams. Modern connection protocols—including QUIC—were implemented to enhance secure, low-latency communication between offices and remote staff.
To ensure seamless connectivity across four offices throughout Mississippi, a secure VPN architecture was established. This allows staff in different locations to access shared systems as though they were on the same local network—without exposing internal resources to the public internet.
Backup and resilience mechanisms were integrated to strengthen data protection. Automated backup strategies were implemented to safeguard critical records while maintaining operational simplicity for internal staff. The migration was executed in phases to avoid disruption. Systems remained operational throughout the transition, and staff were able to continue working without workflow interruptions or retraining requirements.
The Solution: WordPress to Odoo on AWS
Strengthening Security, Performance & Collaboration
By moving to the cloud, the organization significantly improved its infrastructure posture. Storage is no longer constrained by physical hardware limits. Capacity can scale as needed, aligning with program growth and digital documentation expansion.
The newly deployed Linux file environment supports secure and structured file sharing, enabling better collaboration across legal teams, policy advocates, and administrative staff. Enhanced connectivity through optimized protocols improves user experience—particularly for remote and cross-office access.
Centralized management through AWS also enhances governance and monitoring capabilities. With network segmentation, controlled access policies, and encrypted data transfer, the organization now operates within a more secure and resilient framework. This transformation positions the organization to focus on its mission-driven work rather than infrastructure maintenance.
The newly deployed Linux file environment supports secure and structured file sharing, enabling better collaboration across legal teams, policy advocates, and administrative staff. Enhanced connectivity through optimized protocols improves user experience—particularly for remote and cross-office access.
Centralized management through AWS also enhances governance and monitoring capabilities. With network segmentation, controlled access policies, and encrypted data transfer, the organization now operates within a more secure and resilient framework. This transformation positions the organization to focus on its mission-driven work rather than infrastructure maintenance.
As digital operations continue expanding—whether through document retention, media outreach materials, legal filings, or collaborative casework—the organization now benefits from virtually unlimited storage scalability.
The cloud-based infrastructure supports: Predictable operational management, Reduced infrastructure maintenance burden, Improved disaster recovery readiness, Enhanced remote collaboration capabilities, Secure statewide connectivity
The organization now operates with improved performance, strengthened data protection, and the flexibility to scale as community needs grow.
The cloud-based infrastructure supports: Predictable operational management, Reduced infrastructure maintenance burden, Improved disaster recovery readiness, Enhanced remote collaboration capabilities, Secure statewide connectivity
The organization now operates with improved performance, strengthened data protection, and the flexibility to scale as community needs grow.
A Foundation for Scalable Growth
Ongoing Managed Services & Operational Excellence
Beyond the initial migration, BeCloud continues to serve as the managed services provider for the cloud infrastructure environment.
Our ongoing engagement includes proactive monitoring, security oversight, backup validation, system optimization, and infrastructure health checks. We ensure that connectivity between offices remains stable, that storage utilization is monitored and optimized, and that security controls align with AWS Well-Architected best practices.
Through continuous operational oversight, performance tuning, and cost optimization, we help the organization maintain a secure and resilient cloud foundation—while minimizing internal IT overhead.
This ongoing partnership ensures that technology remains an enabler of mission-driven impact rather than an operational burden.
Our ongoing engagement includes proactive monitoring, security oversight, backup validation, system optimization, and infrastructure health checks. We ensure that connectivity between offices remains stable, that storage utilization is monitored and optimized, and that security controls align with AWS Well-Architected best practices.
Through continuous operational oversight, performance tuning, and cost optimization, we help the organization maintain a secure and resilient cloud foundation—while minimizing internal IT overhead.
This ongoing partnership ensures that technology remains an enabler of mission-driven impact rather than an operational burden.